On the 25th May 2018, the new General Data Protection Regulations (GDPR) will legally take effect. As a business which holds personal data relating to your company, we are legally obliged to inform you of what data we hold for you and how we will/will not use it.
We would request that you read the information contained within this letter and confirm in writing to us that you consent to Frank Hudson Transport us using and storing your data as indicated below. The information that we store, will be used to enable us to trade with your Company.
Frank Hudson Transport hold company information within our accounts system and a paper trail system. Information about your company is backed up and stored on a server for security and loss preventions purposes. Any paper trail information is kept in a secure place. We are the only party who can access this information.
This information includes;
Various Telephone number and fax number as supplied by you
Various E-mail addresses as supplied by you
Vat Number/ Bank Account Details
Frank Hudson Transport use the data relating to your business to facilitate trading with you and your company and for general correspondence with your staff on a regular basis.
Frank Hudson Transport only hold on to your information for as long as it is needed and for the purpose we required it for in the first place. If the law requires us to we may need to keep your data for up to 7, years after that date it will no longer be required by us.
You have a legal right to submit a complaint about how FHT handle your data, however we do seek to resolve all complaints directly. If you wish to lodge a complaint with the Information Commissioners Office, the details are available on the ICO website www.ico.org.uk
Frank Hudson Transport Limited will never pass on or sell your information without your permission.
To confirm that your company consent, please complete the attached form and either scan and email signed form to us via email to firstname.lastname@example.org (Compliance) or via post to the address at the top of this letter.
Your Prompt attention would be appreciated.